Privacy Policy

Last Updated: January 29, 2026

Aleph Educators (“we,” “us,” or “our”) is committed to protecting the privacy of educators, parents, and students. This Privacy Policy explains how we collect, use, store, and protect personal data in compliance with the Trinidad and Tobago Data Protection Act (DPA), 2011, and international best practices.

1. Definitions & Scope

• “User”: Any parent or teacher who registers an account on Aleph Educators.
• “Student”: Any minor using the platform under the supervision of a User.
• “Data Controller”: Aleph Educators is the controller of the data provided during registration (e.g., names and billing details).
• “Data Processor”: We act as a processor when handling information (like student names or school lists) provided by teachers or parents to facilitate learning.
• Acceptance: By using our site, you consent to the practices described in this policy.

2. Data We Collect

We collect information that allows us to provide a personalized educational experience:

• Personal Identification (Adults): Full name, email address, and physical address.
• Educational Context: Whether you are a Parent or a Teacher, and your School Affiliation.
• Student Data: Student name (or alias) provided by the adult account holder. We track student quiz results, progress reports, and interaction with educational content.
• Technical Data: IP address, browser type, and operating system (collected automatically via our host, Bluehost).
• Interaction Data: Pages visited and content accessed, tracked via Google Analytics.

3. Children’s Privacy

As Aleph Educators provides services intended for students, we implement strict safeguards:

• Parental Consent: We do not allow students under 18 to register themselves. Accounts must be created by a Parent or Teacher. By allowing a student to use the account, the adult account holder expresses consent for the collection of the student’s learning data.
• Data Minimization: We do not collect phone numbers, email addresses, or physical addresses from students. All communication is directed to the adult.
• No Marketing to Minors: We do not send marketing or promotional emails to students. All Mailchimp communications are sent strictly to the registered adult email address.

4. Purpose of Collection

We collect this data to:

• Verify your identity and manage your membership account.
• Tailor educational content specific to your role (Parent vs. Teacher) and track student performance.
• Process membership fees via Paywise or Bank Transfer.
• Send occasional updates and educational resources via Mailchimp.

5. Third-Party Service Providers

To run our platform, we share specific data with trusted third parties:

• Mailchimp: Your name and email are stored on their US-based servers to manage our mailing list. Mailchimp Privacy Statement.
• Google Analytics: Tracks site usage and engagement metrics to help us improve our curriculum.

• Paywise (Card & Agent Payments): We use Paywise as our third-party payment processor for card transactions. When you make a payment, your information is processed directly by Paywise. We do not store your full credit or debit card details on our own servers. For Cash/Linx Agent payments, we receive payment notification from Paywise and manually verify the transaction using the receipt you provide. For more information, you may review the Paywise Privacy Policy.

• Local Banks: For payments made via online banking, we collect the payment confirmation/receipt you provide and the transactional data appearing on our bank statement solely to verify your membership.
• Bluehost: Provides the secure server infrastructure and hosting for our site.

6. Security & International Transfers

We employ SSL encryption and secure managerial procedures to protect your data. Note that since our service providers (Mailchimp, Google, Bluehost) are based in the United States, your data may be transferred outside of Trinidad and Tobago. We ensure these providers offer “comparable safeguards” as required by the T&T DPA.

7. Data Retention

• Active Accounts: Data is kept for the duration of your membership.
• Cancelled Accounts: Personal profiles and student learning data are deleted within 90 days of cancellation.
• Financial Records: Transactional data (for tax and audit purposes in T&T) is retained for 7 years.

8. Your Rights

Under the T&T Data Protection Act, you have the right to:

• Access: Request a copy of the data we hold about you or your associated student.
• Correction: Request updates to inaccurate information.
• Deletion: Request the removal of your personal data (subject to legal retention requirements).
• Withdraw Consent: Unsubscribe from Mailchimp marketing at any time.

9. Changes in Ownership

If Aleph Educators undergoes a merger, sale, or transfer of business, your data may be transferred as part of that business asset. You will be notified via email 30 days prior to any change in control of your personal information.

10. Contact Us

For any privacy-related questions or to exercise your rights, please contact us:
Email: [email protected]
Website: alepheducators.com

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